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Transactional Projects Manager

Background Information – Job-specificApplication period 14-Dec-2018 to 24-Jan-2019 Established in 2009, UNOPS Ethiopia Office has been providing services to variou…

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. In 2014, the UNOPS Executive Director decided to establish the UNOPS Ethiopia Operational Hub (ETOH), which manages and coordinates the UNOPS activities in Ethiopia, as well as Sudan and Djibouti.

UNOPS ETOH activities range from tailor-made administration, operations, human resources and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply and financial management.

UNOPS ETOH is seeking a Transactional Projects Manager who will be responsible for overseeing the transactional projects portfolio of the Ethiopia Office. These projects focus on providing key goods and services to various UNOPS partners in Ethiopia, such as UN organizations and government ministries. The Transactional Projects Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The Transactional Projects Manager is expected to meet and exceed the organizations performance and delivery goals. S/he will be responsible for supervising the project personnel including Project Managers, PSO Coordinators and Procurement Logistics Officers and provide overall guidance to ensure the success of relevant projects. Functional ResponsibilitiesThe Transactional Projects Manager will be responsible for managing the relevant…

The Transactional Projects Manager will be responsible for managing the relevant portfolio of projects, including their delivery, issues and risks. This will require that s/he prepares and follows up on implementation plans, and oversees the status of various procurement and supply-chain activities.

The project(s) rely on a number of external partners and suppliers for its successful delivery, who are expected to work with firm deadlines. The incumbent is responsible for managing all aspects of the project life cycle, as well as these partners/suppliers. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria.

Stakeholder Management:

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholder
  • Produce project initiation documents (PID), Legal Agreements, and develop a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client
  • Ensure success of the project(s) based on the success criteria of UNOPS engagements, which are linked to the below responsibilities
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
  • Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:

  • Develop and maintain project plans
  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
  • Liaise with any external suppliers or account managers
  • Authorize Work Packages
  • Advise the Project Board and OC Manager of any deviations from the plan
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved
  • Manage and review product quality and ensure products are accepted
  • Monitor and evaluate performance of service providers
  • Identify and report potential business opportunities for UNOPS to supervisor
  • Identify and report threats to UNOPS internal business case to supervisor
Procedures: